ITTOs (Input, Tools & Technique, and Outputs) in the Project Management: A very helpful document for PMP Aspirants!

by on June 19, 2012 in Course Preparation, Guests Column, PMP®, Project Management, Trainer Articles

Do you know what ITTOs are? What does it mean in the project management? ITTOs stand for Input, Tools & Techniques, and Outputs. These ITTOs are very useful in the project management. It shows what you need really to deliver a process and what would be the outcome of this process. Additionally you will understand what tools and techniques required for accomplishing a process. Let me map the entire ITTOs for PMP aspirants:

ITTOs
Integration Management

ProcessesInputsTools & TechniquesOutputs
1. Develop Project  Charter 1. Project Statement Of  Work2. Business Case3. Contract4. Enterprise Environmental Factors,5.Organizational Process Assets1.Expert Judgment 1.Project Charter 
2. Develop Project Management Plan1.Project Charter2.Outputs from Planning processes 3.Enterprise Environmental Factors4.Organizational Process Assets1.Expert Judgment1.Project Management Plan
3. Direct And Manage Project Execution1.Project Management Plan,2.Approved Change Requests3.Enterprise Environmental Factors4.Organizational Process Assets1.Project Management InformationSystems2.Expert Judgment1.Deliverables2.Work Performance Information3.Change Requests4.Project Management Plan updates5.Project Document updates
4. Monitor and Control Project Work1.Project Management Plan2.Performance Reports3.Enterprise Environmental Factors4.Organizational Process Assets1.Expert Judgment1.Change Requests2.Project Management Plan updates3.Project Document updates
5. Integrated Change Control1.Project Management Plan2.Work Performance Information3.Change Requests4.Enterprise Environmental Factors5.Organizational Process Assets1.Expert Judgment2. Change Control Meetings1. Change Request Status updates2.Project Management Plan updates3.Project Document updates
6. Close Project or Phase1.Project Management Plan2.Accepted Deliverables3.Organizational Process Assets1.Expert Judgment1.Final Product, Service or result2.Organizational Process Assets

 Scope Management

ProcessesInputsTools & TechniquesOutputs
1. Collect Requirements1.Project Charter2.Stakeholder Register1.Interviews2.Focus Groups3.Facilitated Workshops4.Group Creativity techniques5.Group Decision making techniques6.Questionnaires and Surveys7.Observations
8.Prototypes
1.Requirements Documentation2.Requirements Management Plan3.Requirements Traceability Matrix
2. Define Scope1.Project Charter2.Requirements Documentation3. Organizational Process Assets1. Expert Judgment2.Product Analysis3.Alternatives Identification4.Facilitated Workshops1.Project Scope Statement2.Project Document updates
3. Create WBS1.Project Scope Statement2.Requirements Documentation3.Organizational Process Assets1.Decomposition1.WBS2.WBS dictionary3.Scope baseline4. Project Document updates
4. Verify Scope1.Project Management Plan2. Requirements Documentation3.Requirements Traceability Matrix4.Validated DeliverablesInspection1.Accepted Deliverables2.Change Requests3.Project Document updates
5.Control Scope1.Project Management Plan2. Work performance information3. Requirements Documentation4.Requirements Traceability Matrix5. Organizational Process Assets1.Variance Analysis1.Work Performance Measurements2. Organizational Process Asset updates3. Change Requests4.Project Management Plan updates5.Project Document updates

 Time Management

ProcessesInputsTools & TechniquesOutputs
1. Define Activities1.Scope Baseline2.Enterprise Environmental Factors3.Organizational Process Assets1. Decomposition2. Rolling Wave Planning3.Templates4.Expert Judgment1.Activity List2.Activity Attributes3.Milestone List
2. Sequence Activities1.Activity List2.Activity Attributes3.Milestone List4.Project Scope Statement5. Organizational Process Assets1.Precedence Diagramming Method (PDM)2.Dependency Determination3.Applying Leads and Lags4.Schedule Network templates1.Project Schedule Network Diagrams2. Project Document updates
3.Estimate Activity Resources1.Activity List2.Activity Attributes3.Resource Calendars4.Enterprise Environmental Factors5.Organizational Process Assets1.Expert Judgment2.Alternatives Analysis3.Published Estimating data4.Bottom up Estimating5.Project management Software1.Activity Resource Requirements2.Resource breakdown Structure3.Project Document updates
4.Estimate Activity Durations1.Activity List2.Activity Attributes3.Activity Resource Requirements4.Resource Calendars5.Project Scope Statement6.Enterprise Environmental Factors7.Organizational Process Assets1.Expert Judgment2.Analogous Estimating3.Parametric Estimating4.Three-point Estimates5.Reserve Analysis1.Activity Duration Estimates2. Project Document updates
5. Develop Schedule1.Activity List2.Activity Attributes3.Project Schedule Network Diagrams4.Activity Resource Requirements5.Resource Calendars6.Activity Duration Estimates7. Project Scope Statement
8. Enterprise Environmental Factors
9.Organizational Process Assets
1.Schedule Network Analysis2.Critical path method3. Critical chain method4. Resource leveling5.What-if Scenario analysis6. Applying Leads and Lags7. Schedule Compression
8. Scheduling Tool
1.Project Schedule2. Schedule baseline3.Schedule Data4. Project Documents update
6. Control Schedule1.Project Management Plan2.Project Schedule3.Work performance Information4. Organizational Process Assets1.Performance Reviews2. Variance Analysis3. Project Management Software4. Resource leveling5. What-if Scenario analysis6. Adjusting Leads and Lags7.Schedule Comparison
8.Scheduling Tool
1.Work Performance Measurements2. Organizational Process Asset updates3. Change Requests4.Project Management Plan updates5.Project Document updates

 Cost Management

ProcessesInputsTools & TechniquesOutputs
1. Estimate Costs1.Scope Baseline2.Project Schedule3.Human Resource Plan4.Risk Register5.Enterprise Environmental Factors6.Organizational Process Assets1.Expert Judgment2.Analogous Estimating3. Parametric Estimating4. Bottom-up Estimating5.Three-point Estimates6.Reserve analysis7.Cost of Quality
8.Project Management Software
9.Vendor bid Analysis
1.Activity Cost Estimates2. Basis of estimate3. Project Document updates
2. Determine Budget1.Activity Cost Estimates2. Basis of estimate3. Scope Baseline4.Project Schedule5.Resource Calendars6.Contracts7. Organizational Process Assets1.Cost aggregation2.Reserve analysis3.Expert Judgment4.Historical relationships5.Funding Limit reconciliation1.Cost Performance Baseline2.Project Funding requirements3. Project Document updates
3. Control Costs1.Project Management Plan2.Project Funding requirements3.Work Performance information4.Organizational Process Assets1.Earned Value Management2.Forecasting3. To-Complete Performance Index (TCPI)4.Performance reviews5.Variance Analysis6.Project Management software1.Work Performance Measurements2.Budget Forecasts3.Organizational Process Asset updates4.Change Requests5.Project Management Plan updates6.Project Document updates

 Quality Management

ProcessesInputsTools & TechniquesOutputs
1. Plan Quality1.Scope Baseline2.Stakeholder Register3.Cost Performance Baseline4. Schedule Baseline5.Risk register6.Enterprise Environmental Factors7.Organizational Process Assets1.Cost Benefit Analysis2.Cost of Quality (COQ)3.Control Charts4.Benchmarking5.Design of Experiments6.Statistical Sampling7.Flow charting
8.Proprietary Quality Management Methodologies
9.Additional Quality Planning Tools
1.Quality Management Plan2.Quality Metrics3.Quality Checklists4.Process improvement Plan5.Project Document updates
2.Perform Quality Assurance1.Project Management Plan2.Quality Metrics3.Work Performance Information4.Quality Control Measurements1.Plan Quality  and Perform Quality control Tools & techniques2.Quality audits3.Process Analysis1.Organizational Process Asset updates2.Change Requests3.Project Management Plan updates4.Project Document updates
3.Perform Quality Control1.Project management Plan2.Quality  Metrics3.Quality Checklists4.Work Performance Measurements5. Approved Change requests6. Deliverables7.Organizational Process Assets1.Cause and effect Diagram2.Control Charts3.Flowcharting4.Histogram5.Pareto Chart6.Run Chart7.Scatter Diagram
8.Statistical Sampling
9.Inspection
10.Approved Change Requests Review
1.Quality Control Measurements2.Validated  Changes3. Validated Deliverables4. Organizational Process Asset updates5. Change Requests6.Project Management Plan updates7.Project Document updates

 HR Management

ProcessesInputsTools & TechniquesOutputs
1. Develop Human Resource Plan1. Activity Resource Requirements2.Enterprise Environmental Factors3.Organizational Process Assets1.Organizational Charts and Position Descriptions2.Networking3.Organizational Theory1.Human Resource Plan
2.Aquire Project Team1.Project Management Plan2.Enterprise Environmental Factors3.Organizational Process Assets1.Pre-assignment2.Negotiation3.Acquisition4.Virtual teams1.Project Staff Assignments2.Resource Calendar3.Project Management Plan updates
3. Develop Project team1.Project Staff Assignments2.Project Management Plan3.Resource Calendars1.Interpersonal skills2.Training3.Team Building Activities4.Ground Rules5.Co-location6.Recognition and rewards1.Team Performance Assessment2. Enterprise Environmental Factor updates
4. Manage Project Team1.Project Staff Assignments2. Project Management Plan3.Team Performance Assessment4.Performance Reports5.Organizational Process Assets1.Observation and Conversation2.Project Performance Appraisals3.Conflict management4.Issue log5.Interpersonal skills1. Enterprise Environmental Factor updates2.Organizational Process Asset updates3.Change Requests4.Project Management Plan updates

 Communication Management

ProcessesInputsTools & TechniquesOutputs
1. Identify Stakeholders1.Project Charter2. Procurement Documents3. Enterprise Environmental Factors4.Organizational Process Assets1.Stakeholder Analysis2. Expert Judgment1.Stakeholder Register2. Stakeholder Management Strategy
2. Plan Communications1.Stakeholder Register2. Stakeholder Management Strategy 3.Enterprise Environmental Factors4.Organizational Process Assets1.Communications Requirements analysis2.Communications technology3.Communication Model4.Communication methods1.Communications Management Plan2.Project Document updates
3. Distribute Information1.Project Management Plan2.Performance Reports3. Organizational Process Assets1.Communications methods2.Information Distribution tools1.Organizational Process Asset updates
4.Manage Stakeholder Expectations1.Stakeholder Register2. Stakeholder Management Strategy3. Project Management Plan4.Issue Log5.Change Log6. Organizational Process Assets1.Communication methods2.Interpersonal skills3. Management skills1.Organizational Process Asset updates2.Change Requests3.Projec t Management plan updates4.Project Document updates
3.Report Performance1. Project management Plan2.Work performance Information3. Work performance Measurements4.Budget Forecasts5. Organizational Process Assets1.Variance Analysis2.Forecasting methods3.Communication methods4.Reporting systems1.Performance reports2.Organizational Process Asset updates3.Change Requests

 Risk Management

ProcessesInputsTools & TechniquesOutputs
1. Plan Risk Management1. Project Scope Statement2.Cost management plan3.Schedule management plan4.Communication management plan5.Enterprise Environmental Factors6.Organizational Process Assets1.Planning Meetings and Analysis1.Risk Management Plan
2.Identify Risks1.Risk Management Plan2.Activity cost estimates3.Activity Duration estimates4.Scope baseline5.Stakeholder register6. Cost management plan7.Schedule management plan
8.Quality management plan
9.Project Documents
10. Enterprise Environmental Factors
11.Organizational Process Assets
1.Documentation reviews2.Information Gathering Techniques3.Checklist Analysis4.Assumptions Analysis5.Diagramming Techniques6.SWOT Analysis7.Expert Judgment1.Risk Register
3. Perform Qualitative Risk Analysis1. Risk Register2. Risk Management Plan3. Project Scope Statement4.Organizational Process Assets1.Risk Probability and Impact Assessment2.Probability and Impact Matrix3.Risk data Quality Assessment4.Risk Categorization5.Risk Urgency Assessment6.Expert Judgment1.Risk Register updates
4. Perform Quantitative Risk Analysis1. Risk Register2. Risk Management Plan3. Cost management plan4.Schedule management plan5.Organizational Process Assets1.Data Gathering and  representation Techniques2.Quantitative Risk Analysis and Modeling Techniques3.Expert Judgment1.Risk Register updates
5.Plan Risk Responses1.Risk Register2. Risk management Plan1.Strategies for negative risk or threats2.Strategies for positive risks or opportunities3.Contingent response strategies4.Expert Judgment1.Risk Register updates2. Risk related Contract decisions3.Project Management plan updates4.Project Document updates
6. Monitor and Control Risks1.Risk Register2.Project Management Plan3.Work Performance Information4.Performance reports1.Risk Assessment2.Risk Audits3.Variance and trend Analysis4.Technical Performance Measurement5.Reserve Analysis6.Status Meetings1.Risk Register updates2. Organizational Process Asset updates3.Change Requests4. Project Management plan updates5.Project Document updates

 Procurement Management

ProcessesInputsTools & TechniquesOutputs
1.Plan Procurements1. Scope Baseline2. Requirements Documentation3.Teaming Agreements4. Risk Register5.Risk related Contract decisions6.Activity Resource requirements7.Project schedule
8.Activity cost estimates
9.Cost performance baseline
10. Enterprise Environmental Factors
11.Organizational Process Assets
1.Make or buy Analysis2.Expert judgment3.Contract Types1.Procurement management Plan2.Procurement statements of work3.Make or-buy Decisions4.Procurement Documents5.Source selection criteria6.Change Requests
2. Conduct Procurements1.Project management Plan2. Procurement Documents3.Source selection criteria4.Qualified sellers List5.Seller Proposals6.Project Documents7.Make or buy decisions
8.Teaming Agreements
9.Organizational Process Assets
1.Bidder Conferences2. Proposal Evaluation Techniques3. Independent Estimates4. Expert Judgment5.Advertising6.Internet search7.Procurement negotiations1.Selected Sellers2.Procurement contract award3.Resource calendars4. Change Requests5. Project Management plan updates6.Project Document updates
3.Administer Procurements1.Procurement Documents2.Project Management Plan3.Contract4.Performance reports5.Approved Change Requests6.Work Performance Information1.Contract change control system2.Procurement Performance reviews3.Inspections and Audits4.Performance Reporting5.Payment system6.Claims administration7. Record management system1. Procurement Documentation2. Organizational process assets updates3.Change Requests4.Project management plan updates
4. Close Procurements1.Project Management Plan2.Procurement Documentation1.Procurement Audits2.Negotiated settlements3.Record management system1.Closed Procurements2.organizational Process assets updates

Author
Pradip Dwevedi, PMP (PMI, USA)
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